Eisenhower Matrix or Decision Matrix

By organizing tasks in Eisenhower Matrix, you will get the following types of activities that are supposed to react properly:

1. Important and Urgent: You will perform these tasks immediately
2. Important but Not urgent: You will schedule these tasks to perform them later
3. Not important but Urgent: As much as possible, try to delegate these tasks to someone else
4. Not important, Not Urgent: You can quit doing these activities

Applying the Eisenhower Matrix step by step

Considering that

• Important activities are those that lead you to fulfill your purpose, both professionally and personally. They are accomplished through planning and organization

And

• Urgent activities require immediate action and come with clear consequences for not completing them but at some point, it becomes stressful if we only deal with them

Get your to-do list and frame your activities into the Eisenhower Matrix as follows:

• Important and Urgent: meetings, crises, client problems, health emergencies, last-minute deadlines, projects, pressing problems
• Important but Not urgent: planning, building relationships, regular chores, personal growth, learning, professional networking
• Not important but Urgent: some phone calls or emails, Interruptions by colleagues or family members, some requests, irrelevant meetings
• Not important, Not Urgent: games, social media, internet, TV, coffee breaks

There are a few things you might consider when working with the Eisenhower Matrix:

• Prepare a general to-do list to include all the activities you have to do
• Set for each quadrant of the matrix a maximum number of activities that you can frame
• Frames the activities from the to-do list in the matrix, each where it belongs
• Make your planning for the next day the night before
• Set time intervals in which you want to carry out certain activities
• Start your day with the most important activity
• Stay focused and avoid as much as possible any distraction from what you do

Benefits of using Eisenhower Matrix

From the beginning, you will organize yourself much better and work much more efficiently. The results will appear shortly because productivity will be greatly improved and this will be immediately reflected in revenues and profits.

In time, as you use the Eisenhower Matrix you will end up directing more and more priorities toward the section Important but Not urgent. This section increases your effectiveness and helps you to achieve remarkable professional and personal growth.

---

---