What are the time management skills
In general, the notion of skills defines the abilities of a person to successfully perform certain activities
under certain conditions.
Time management is the process of planning and controlling the time spent in certain activities, to increase
efficiency and productivity.
We take as a starting point these two general definitions and get to the definition of time-management skills.
Time management skills - definition
Abilities that allow a person to plan and organize their activities in such a way, as to improve their
performance in terms of efficiency and productivity.
Which are the time management skills
Depending on the field of activity we refer to, we can identify more general or more specific time management
1. Goal setting
“Setting goals is the first step in turning the invisible into visible”
“Good things happen when you set your priorities straight”
“The key is not to prioritize what’s on your schedule, but to schedule your priorities”
“For every minute spent organizing, an hour is earned”
5. Strategic Thinking
“A vision without a strategy
remains an illusion”
“We can not solve our problems with the same level of thinking that created them”
“If you really want to grow as an entrepreneur, you’ve got to learn to delegate”
"It's not hard to make decisions once you know what your values are"
Roy E. Disney
Why we need time management skills
Whether we work for an employer or are self-employed, in both cases time-management skills are essential. Even
in our personal lives, we can fully benefit from the benefits of time management skills.
We will be more productive and efficient in everything we do, and this will have positive effects in all areas
of our lives.
If we work as self-employed, we know that this implies multiple responsibilities and that very often we must
work an extended program to be able to face them. Instead, if we develop time management skills, we will be able
to better determine how much time you need to complete tasks and whether you can take on additional work.
Together with an efficient prioritization of tasks and careful planning, we will be able to fulfill our tasks on
time and to meet our deadlines without problems. Thus, we will succeed in maintaining a good balance between
professional activity and personal life.
Regarding companies, it is worth mentioning that for 51% of those with less than 500 employees, time-management
skills are one of the most valued soft skills. The company's field of activity or position level has no
relevance, as time management skills can be applied across all industries and positions.
How to learn time management skills
Although time management skills are part of everyone's personality, they can also be learned. Moreover, learning
time management skills is an ongoing process.
For starters, you will need to apply some of the basic principles of time management like planning, organize and
prioritize, no multitasking, or procrastinating. Moreover, for outstanding results, you will have to do this
constantly. Here are some steps to get you started:
- Set goals and set a deadline for each one
- Break down goals into objectives and activities to be performed
- Plan ahead and set deadlines (Prepare your weekly To-do list in the previous weekend and the daily one in
- Follow your plans, but if necessary be flexible with story plans
- Use a time tracking program to make sure you stay on track
No matter what methods and strategies you choose to apply, from time to time you will need to do a
self-assessment on the results of your time-management skills. Try Planned day VS Real day, an objective
comparison between what you set out to do and what you did, to keep yourself on track in a timely fashion.
How to improve time management skills
As you work on this you will discover for yourself what your flaws are in terms of time management and you can
take the measures you deem necessary. And even if it's not about flaws, there is always room for improvement in
time management skills. Here are some suggestions that will help you to constantly improve your time management
- Once you start working avoid any distractions. Create an environment in which, as much as possible, you
can work quietly
- Keep the quality of your work high, even if it means refusing certain projects or saying no to certain
- If possible, delegate tasks that do not necessarily require your attention