Regardless of the time management system you choose to apply, it revolves around a to do list
This is perfectly normal and understandable since the whole concept of time management is actually about the management of the activities we carry out during the time we have at our disposal.
There is no possibility to control the time. That’s a fact. It flows the same whether or not we do something in that period. But, considering that our time is a limited resource, it is perfectly understandable that we all want to make the most of it.
These are just a few examples but, to any time-management technique we refer to, each one has something in common with the to do list. It all starts from this point regarding time management, whether it is about personal life or professional one.
The definition from lexico.com is
A list of tasks that need to be completed, typically organized in order
This definition says everything about how to create and use to do lists so that they are effective.Therefore the to do list must have some of the following characteristics:
From the moment we set our goals we can plan our activities and tasks for the next period. Whether it is about to do lists for shorter or longer periods, it is important to constantly respect and apply the principles of the method chosen for time management.
We can choose from a variety of time management methods and it would be advisable to choose the one that best suits us. We are different and therefore a method that works perfectly for someone may not be at all suited to someone else’s lifestyle or workstyle.
Also, it is advisable not to apply several methods at once, perhaps only if they are compatible or complement each other. Otherwise, we risk messing them around or losing a lot of time trying to implement them. In this case, the effect will not be the desired one, but on the contrary, we risk getting the exact opposite.
To clarify this regard it is enough to consider the Pareto principle. The same principle is also known as the law of the vital few or 80/20 rule, or the principle of factor sparsity.
The 80/20 connection was first noted by the Italian economist Vilfredo Federico Damaso Pareto in 1896 and published in his first work, Cours d'économie politique. He noticed that approximately 80% of Italy's land was owned by 20% of the population.
Later, in 1941, Joseph Moses Juran a Romanian-born American engineer and management consultant, started to apply this principle to quality issues.
The principle states that “80% of the effects come from 20% of the causes”. And this can be applied to various domains. For example:
Therefore, according to this principle, investing time in planning and making a rigorous to do list will help you to achieve a greater number of planned goals.
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