A To-do list can be any list in which you write down the tasks you want to do and the things you want to
accomplish. What you do with it is what matters.
The importance and efficiency of a To-do list are given, first and foremost, by the purpose it serves. The reason why you set up that list will determine the way you prepare it and the way you'll work with it.
The main purpose of establishing and using To-do lists is to obtain a better organization of the activities
have to be carried out and above all, to remember each one of these activities.
Using a To-do list is a great way to plan and prioritize your activities so that you can do more things in a certain time frame. Therefore, a beneficial effect of using the To-do list is the increase in efficiency and productivity.
You need planning and organization in both personal and professional life. Above that, you need to keep a good balance between the two. This proves that you need a To-do list in everything that involves an organized way of life.
Some of the reasons you need to use a To-do list are the facts that you want to:
The enumeration may continue and may be different for each individual, depending on the particularities of the activities to be carried out.
If you want to work efficiently and to improve your lifestyle, then you need to plan your activities so that
can make the most of your time.
This is true whether you are an individual with a growth mindset, or a self-employed professional, or a small business owner. The most important factor is to want to thrive on all levels.
Depending on the particularities of your life and the activities carried out, you can adapt both, the way you make the to-do list and the way you use it, to best serve your needs. Here are some features of to-do lists, so you can see which one works best for you.
We currently make a lot of lists. So many that we sometimes conclude that we should have a list of lists so we don't forget about some of them. Here are the most common types of lists:
To benefit from To-do lists it is recommended to classify activities according to certain parameters. This classification is beneficial because it helps us to plan and prioritize activities so that we make sure we execute the right thing at the right time. Here are some possible classification criteria for to-do lists:
Each person should choose the work method suits best the specific needs. And besides that, it would be good for us to enjoy working with To-do lists, because we use them daily. For these reasons, regardless of whether we choose to work on paper or software, the most important thing is to feel comfortable using a To-do list. Some of the most used methods of implementing To-do lists are:
Creating a To-do list that will help us work more efficiently and become more productive also relates to the following facts:
To-do list is itself a useful tool, but adapted, processed and applied under certain conditions can bring us amazing results. Here are some of the systems for organizing activities based on the to-do list:
This method involves the daily planning of 6 tasks, in no case more, and performing them in the order of
importance. The method is simple and efficient and gives daily satisfaction of seeing your planned things
The Ivy Lee Method - Ivy Lee's priority task list: an efficient way to boost your productivity
The method name is an acronym for "Prioritize by Organizing, Streamlining, Economizing and Contributing".
basic idea of this method is to break down your main goals into minor goals and smaller tasks. Those will
accomplished one by one until the initial major goal is achieved. It also allows for keeping a good
POSEC Method - strategy for time management
It is based on categorizing and prioritizing tasks according to Importance, Urgency and the combination
The matrix is the place where the tasks will be placed, each in the field related to its assigned
characteristics. Depending on this placement, certain measures will be taken regarding the task
Eisenhower Matrix or Decision Matrix - a simple and efficient strategy to take action and organize your tasks
David Allen's patented methodology focuses on freeing your mind so you can better focus on what you are
right now. This is done by recording planned tasks and projects externally and out of the mind. Subsequent
processing involves breaking the recorded tasks and projects into actionable work items and finding the
right solutions for them.
Getting things done (GTD), the action management system
Applying it means that once you start working on a task, do that uninterrupted and focused for 25
this time interval, a short pause is required, and after this process has been repeated 4 times, a longer
pause of 23-30 minutes can be taken.
The Pomodoro technique - when time management is fun and enjoyable
A simple and efficient time management system that emphasizes getting stuff done instead of getting stuff
Very flexible, this system allows you to choose what you want to work on. And this certainly provides a
relaxed way of working
Autofocus - a simplified time management system
It applies the rule of 3 on various time intervals, to help you achieve both short- and long-term
Rule of 3, Monday Vision, Daily Outcomes, and Friday Reflection are patterns that give yourself a fresh
start each day and each week.
Agile results - achieving more by doing less
The name is an acronym for Delete, Delegate, Defer, and Do. The efficiency of implementing this method is
enhanced by analyzing and revising the To-do list daily. It's a simple method that has proven
4D system for filtering tasks - another simple yet effective time management method
The recognized method involves choosing the most important task and performing it first thing in the
Therefore, the recommendation is to consider work on it single-mindedly until it’s complete.
Eat that frog to beat procrastination and accomplish more
From the start, the name of "168 hours" of Laura Vanderkam method makes us aware of the time available in
week. Being aware of it, with a bit of reorganization and prioritization, we can spend more time doing
exactly what we want, without making sacrifices for it.
168 hours each week. Track and enjoy each hour
Or Get everything done and still have time to play by Mark Forster. A new approach to time management
starts with your list of commitments organized by Categories and Projects turned into a checklist. The way
of working is in time bursts.
Do it tomorrow, a new approach of time management
brings transparency to the whole work process by displaying on a board every single one of your tasks.
gets lost, all gets done. A visual process that brings order to chaotic work processes.
Kanban - the visual scheduling system
Contributor at PlanArty